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A practical guide to GDPR compliance, candidate data handling, privacy rights, and security best practices for HR teams managing recruitment data.
Why Data Protection Matters in Recruitment
Recruitment involves collecting large volumes of sensitive personal data — CVs, contact details, salary expectations, interview notes, and assessment results. Mishandling this data exposes your organization to regulatory risk and damages candidate trust.
Core Compliance Requirements
- ✓Obtain explicit consent before collecting candidate data
- ✓Clearly state how data will be used in your privacy policy
- ✓Delete candidate data within 90 days if not hired (unless consent given)
- ✓Allow candidates to access, correct, or delete their data on request
- ✓Use encrypted storage and secure transmission (TLS) for all candidate data
- ✓Restrict access to candidate data to those directly involved in hiring
- ✓Maintain an audit trail of who accessed candidate records and when
Applicable Laws
📜 GDPR (General Data Protection Regulation) — for EU candidate data
📜 Digital Personal Data Protection Act, 2023 (India)
📜 Information Technology Act, 2000 & IT (Amendment) Act, 2008
OmniHire Insights is GDPR compliant and handles candidate data retention, consent management, and audit trails automatically. Learn more →
Last updated: February 2026. This guide is for informational purposes only and does not constitute legal advice.